Creative Admin & Art Technician

Post Title: Creative Admin & Art Technician

Salary: London living wage - £15.45 per hour

Hours: 25 hours a week (includes  mandatory regular shifts on Saturdays and one weekday evening: Monday or Tuesday) 

Contract: 6 months fixed term (with opportunity to extend)

Start date: December 2026

Application Deadline: 30th November 2026 at 5pm

Interviews: w/c 7th December 2026

About the role

This entry level role will give a hands-on introduction to how a vibrant arts organisation runs. Spanning creative technical support, venue operations and office administration, this role is ideal for an individual looking to build a career in creative admin or venue management, and gain art technician skills. 

This appointment is a technical position supporting the organisation with the smooth running of classes, workshops and the gallery. The successful appointee will be required to work closely with the teaching staff and to maintain stock levels of materials and equipment.

Please note, due to the venue-focused nature of the role, aspects of this role require the appointee to be active and physical. This role is required as a key physical presence during our busiest times, including regular Saturday daytime shifts and weekday evening cover (Mondays or Tuesdays). You will also play a crucial role in setting up spaces, which involves manual handling, such as safely moving tables, chairs and studio supplies (up to 20kg) and completing practical DIY tasks like drilling, mounting artwork, and working on ladders.

Main Duties and Responsibilities

This list of tasks is not exhaustive and is subject to regular review.

Admin & Operations

• Carry out daily administrative duties including office correspondence, managing post and taking clear meeting minutes, as well as general admin support to ensure the office runs smoothly.
• Act as first point of contact for queries, responding to day-to-day email and phone enquiries, scheduling meetings and supporting visitors and guests, while maintaining a warm and professional communication style across all channels.
• Provide accurate and timely information to colleagues and external enquirers.
• Manage the main admin email account and route communications to the appropriate member of staff.
• Carry out essential office tasks such as filing, typing, copying, binding, scanning etc. Improve and keep up-to-date filing systems on Google Drive.
• Maintain inventory for office supplies by checking stock levels, anticipating re-stocks, placing and expediting orders for replenishment.
• Coordinate room booking / room hire requests and keep events calendar up to date.
• Ensure notice boards / displays are kept up to date and tidy.

Art Technician

• Maintain studio equipment, materials and facilities with care, ensuring a safe and welcoming environment, ready for classes, courses and events.
• Prepare art materials, tools and equipment for courses and workshops, and help reset spaces neatly afterwards.
• Work closely with teaching staff to make sure all necessary supplies are ready for sessions, demonstrating the proper use of equipment when appropriate.
• Maintain organised stock rooms and inventory records, checking stock levels, anticipating re-stocks and placing timely orders for materials.
• Take charge of the efficient and safe storage of materials, equipment, and artwork, including checking incoming deliveries and unpacking/distributing supplies.
• Help staff and teaching staff prepare learning resources and teaching aids, providing practical assistance with studio setup.
• Take responsibility for organising exhibitions across the centre and off-site locations - including mounting, framing, hanging and installing artwork with care and due consideration of Health & Safety. This requires practical DIY skills such as drilling and working on ladders.

Duty Manager and Event Support

• Prepare rooms by setting up furniture, AV/IT equipment (projectors, screens, speakers), and refreshments for venue hires, meetings and classes. Break down and store equipment post-event. This involves manual handling and requires the individual to safely lift up to 20kg.
• Act as Duty Manager for scheduled Saturday daytime programmes and one weekday evening (Monday or Tuesday) per week, while reporting to other team members when necessary.
• Front of house presence: greeting, taking registers and collecting survey/feedback data.
• Shared responsibility for health and safety, including dealing with and reporting risks.

Summary of Person Specification

(For full person specification, please click on 'apply for the role')

• This position is funded via a government scheme which is specifically aimed at supporting young adults entering the workforce. To comply with the scheme's funding eligibility, applicants must be aged between 18 and 24 at the time of application, and have been unemployed and on Universal Credit for at least six months.
• Excellent interpersonal and customer service skills to be able to help staff, participants and visitors alike.
• Good verbal and written communication skills and high levels of literacy.
• Confident at working as part of a team.
• Excellent organisation skills and attention to detail, with a proactive and problem-solving mindset. 
• Ability to handle administrative matters and record-keeping.
• Ability to comfortably carry out the physical demands of the role. Must be able to safely carry out manual handling/lifting (up to 20kg), due to the nature of the role.
• Good general DIY skills and experience working with a range of manual tools.
• Excellent knowledge of IT, including Google, Gmail and Drive.
  Strong technical knowledge and the ability to troubleshoot technical issues. 
  

HOW TO APPLY

To apply for this job, please read the job description and send in:

• a CV & Cover letter (no longer than 2 x A4 sides) outlining your interest and how your experience matches the person specifications

Email your application to admin@rosettaarts.org by 30th November 2026 at 5pm.

Please put "APPLICATION Creative Admin & Art Technician" in the subject line of your email.

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Rosetta Arts, 1 Hamilton Rd London E15 3AE, UK

Company registration no. 3167185. | Charity no. 1177462

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